Fundraiser & Club Program

Tips on How to Run a Successful Flower Fundraiser:

BEFORE SALE:

  1. Pick the type of Sale you want to have. Examples below:

    1. Sell one variety or container type (geranium sale, hanging basket sale, veggie sale)

    2. Customer pre-order sale (customer picks a variety of flowers and type of container that they want to buy from order forms)

    3. Cash and Carry, a one-two day sale, where the customer buys what you purchased from us.

  2. Pick a date to Have sale

    1. Customer Pre-Order:  Sell Plants for 2-3 weeks collecting order forms and payments good dates for this is March 1-March 25th (plus or minus on these dates).

    2. Cash and Carry Sale:  End of April-Mother’s Day for 1-2 days.

    3. Once the date is picked, call our office to schedule a delivery date.  Dates book up fast for the week of Mother’s Day. (having dates booked in Mid-February, or early March is ideal)  The last shipment date for orders will be May 13, 2023.

  3. Pick a location for delivery of your order and customer pickup/Sale.

    1. Location must have room for a large box truck to turn around in

    2. Must have level ground for our drivers to get racks off the truck (cement or paved area is recommended).

    3. Deliveries will not be made to residential areas.

    4. Due to Safety reasons, we cannot unload our trucks on uneven surfaces.

SELLING THE FLOWERS

Flowers will pretty much sell themselves you just need to get your order forms in front of people and advertise.  Use local newspapers, flyers, and social media to help drum up sales.

For Customer Pre-Orders determine what type of ordering system you will have and what type of payment you will accept.  If accepting checks make sure, your order forms have whom to make a check out to. (We only accept one check from the club or the main contact person.)  Accepting Venmo and PayPal is easy for your customers but beware of any charges or tax forms that are your responsibility.

Make your order forms appealing by adding color and some pictures of the types of flowers you are selling.

PREPARING ORDER FORMS

  1. If selling flats of annuals and vegetables only allow your customers to buy full flats.  We do not accept order forms with half-flat increments.  You may choose to allow them to order half flats but you need to order full flats on your master form that you send to Cedar Lane.  We have had clubs have cash and carry on the day of their pick up and they used the extra half flats for their cash and carry.  Your club is responsible for any items that do not sell they cannot be returned to our greenhouse.

  2. Allow yourself a week or so to collect all order forms from members and tally them so you have accurate counts before putting the final count on the master form.

  3. When entering your amounts on the master form please enter the totals on the line on the left of the product.  The right side is for pulling your order and shipping.

  4. DO NOT; write any dollar amounts or other numbers on the sheet other than the amount you are ordering for each product.

  5. Once you have collected and tallied all the order forms you may mail, email, or fax your order to our office at 8558 Cedar Valley Road, West Salem, Ohio 44827, office@cedarlanegreenhouse.com, or 330-262-0218.  Order forms are due in the office by end of the day April 12, 2024.  Please keep in mind we are a grower and only have what we grew for the year.  We may need to substitute colors if crops did not grow well or if we have more orders than products for a certain color or variety.  Please double-check your totals before sending in your order form as there will be NO add-ons accepted.

  6. We do not accept orders on spreadsheets.  Please only send us orders on our Master sheet. (again one sheet per club)

DELIVERY DAY

On the day of delivery, there will only be one delivery driver.  The driver will place the truck as close to the delivery spot as safely as possible.  The driver will download the racks from the truck for you.

  1. The driver will have your invoice, payment is due at delivery.

  2. You will need to have a crew to help unload racks and place your product where you want it.

    1. Have enough crew to have a couple of counters while the others unload the racks.  Our drivers are allotted a short time at each stop and depending on the size of your sale, we may have another stop after yours.

    2. You are responsible to count your order when it is delivered; once you sign your invoice, Cedar Lane Farms is not responsible for any shortages.

  3. Once racks are empty, return them to the driver so he can load them back on the truck.

  4. Hanging Baskets will need to be kept in a shaded area if you plan to keep the bags on them.  The baskets will burn if left in the bags and placed in the sun.  When removing the bags from the plants always cut the bags off.  Pulling them off will result in injury to the plants.

  5. All products should be delivered to your customers on the day of delivery.  If you plan to wait a day, please plan to water the plants.

We hope you enjoy selling our product and wish you a successful sale.  If you have any questions or concerns please feel free to contact our office at 330-264-6200.